Office & Event Assistant

Role: Office and Event Assistant
Location: Birmingham, U.K.

Start Date: Immediate Start

 

We are currently looking for an enthusiastic, flexible and intelligent individual to join our successful team in Birmingham, as Office and Event Assistant. This is a varied and responsible role that will require you to demonstrate a range of transferrable skills.

If you…

  • Are educated to graduate level (minimum 2nd class degree);
  • have experience in working in an office and/or commercial environment;
  • enjoy working with people and building relationships;
  • possess high levels of organisation and the ability to manage multiple tasks and projects
  • have excellent written and verbal communication skills;
  • work well under pressure and enjoy a challenge;
    …then you may be just the person we’re looking for

 MAIN JOB RESPONIBILITIES

  • Day-to-day smooth running of the office
    • Ordeering equipment and ensuring office premises are stocked and tidy (point of contact for office cleaning agency)
    • First point of contact in office, e.g. telephone, deliveries, and office visitors
    • Distributing company communication to our suppliers and customers
    • Managing company generic email accounts, e.g. info@address
    • Database administration – input, cleaning
    • HR / administrative tasks, e.g. logging of office absence sheet, collecting of self-certification forms, etc.
  • Supporting activities for finance, IT and events departments
  • Responsible for setting up facilities and equipment for internal meetings and events
  • Social media support
  • International travel to events and registration desk management on-site
  • Pre-event preparations, e.g. badges, printing, packing
  • Pre-event credit control coordination (working together with finance department)
  • End-to-end delegate management
    • Enquiries
    • VISA requests
    • Group bookings
    • Processing registrations
    • Invoicing
    • Reporting
    • Registration confirmations
  • Post event reporting and evaluations (e.g. event, speakers and sponsors)

PERSONAL ATTRIBUTES

  • Organised, enthusiastic and flexible self-starter
  • Professional manner and excellent client-facing skills
  • Excellent communication skills and command of English
  • Capable of multi-tasking and prioritizing task
  • Flexible, and willing and able to travel
  • Good attention to detail in all aspects of work

THE RIGHT PLACE TO GROW

T.A. Cook Conferences offers exactly the right mix for a fulfilling career: a high degree of freedom and responsibility combined with ambitious projects. A broad range of opportunities which are challenging and provide the exposure you need to develop your own personal field of expertise. A fun and collegial working environment, which enables and supports long-term personal growth.


To apply, please send your CV and covering letter to Susanna Symeonides at s.symeonides@tacook.com